Therapy Invoice Template

A free therapy invoice template for counselors and private practice clinicians. List the sessions, then download a clean PDF for clients or superbill records.

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What to Include on a Therapy Invoice

A private practice invoice should list each session with its date and service type, using plain language or CPT codes depending on who will read it. Clients seeking out-of-network reimbursement need a superbill with codes, your license number, NPI, and tax ID; a simple invoice needs the sessions, dates, and amounts.

Include your practice name and credentials, the client's name, a unique invoice number, the billing period, payment already collected (copays or per-session payments), the balance, and payment terms. Keep clinical detail off the invoice; a service label and date is enough.

Common Private Practice Pricing

Private practice fees typically look like:

  • Individual sessions: $100–$200 for a standard 50-minute session in most markets, higher in major metros and for specialized modalities.
  • Intake and assessment: $150–$250 for the initial extended session.
  • Couples and family: $125–$250 per session, reflecting the longer format and added complexity.
  • Sliding scale: a stated discount band (for example 20–40%) for a limited number of client slots, documented consistently.

No-show and late-cancellation fees ($50–$100 or the full session rate, per your policy) should be in your intake paperwork and repeated on invoices where charged.

Tips for Getting Paid on Time

Steady cash flow keeps the business alive. A few habits make the difference:

  • Collect at time of service. Card on file charged after each session is now the private practice norm. Monthly invoices work for stable, long-term clients.
  • Make superbills monthly and automatic. One superbill per month per client, delivered without being asked, is a retention feature.
  • State the no-show policy everywhere. Intake forms, reminders, and the invoice line when charged. Consistency is what makes it collectible and fair.
  • Keep the invoice clinically silent. Dates, service labels, amounts. Anything more belongs in the record, not the bill.

Frequently Asked Questions

What should a therapy invoice include?

Your practice name and credentials, the client's name, a unique invoice number, each session date and service label, amounts, payments already collected, the balance, and payment terms. A superbill for insurance reimbursement additionally needs CPT codes, diagnosis code, your license number, NPI, and tax ID.

How much do therapists charge per session?

Standard 50-minute individual sessions commonly run $100–$200 in private practice, with intakes at $150–$250 and couples or family sessions at $125–$250. Major metro markets and specialized modalities run higher. Sliding scale slots are typically discounted 20–40%.

What is a superbill?

An itemized receipt a client submits to their insurance for out-of-network reimbursement. It includes session dates, CPT codes, the fee paid, diagnosis code, and your identifiers (license, NPI, tax ID). It is not a claim you file; the client files it.

Is there a free therapy invoice template?

Yes. InvoiceCraft's therapy template lets you list sessions and download a clean PDF invoice free, no signup, no watermark. For insurance superbills, add the codes and identifiers your client's insurer requires.

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